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6 ways to get the most out of your smartphone calendar app

In your quest for optimal productivity, you may have downloaded an insane number of apps on your smartphone, with varying levels of success. However, sometimes the best solution is the one right in front of you – your calendar app.


why? Because being intentional about the way you spend your time is one of the best things you can do to increase your productivity. And what better tool to help you achieve that than your smartphone’s calendar app? This article will cover practical tips to help you get the most out of your calendar app.


1. Choose the right calendar app

Calendar is one type of app you need for a productive day, and it’s no wonder that Android and iOS devices come pre-installed. Built-in smartphone calendars provide standard functionality such as viewing your schedule and setting events. However, given how important this tool is to your productivity, it’s worth taking the time to find a calendar app that offers features to suit your specific needs.

With so many calendar apps out there, it can be hard to know where to start. You can narrow your search by choosing a smartphone calendar app that offers these key features;

  • Ease of use: A good calendar app should be easy to use and intuitive.
  • Personalization: You should be able to customize the app to suit your needs and preferences.
  • Fusion: The app should work well with other apps in your productivity arsenal.
  • Cross-platform compatibility: If you use more than one type of device, it is necessary to choose a calendar app that can sync across all platforms.
  • Data integration and sharing: This is an indispensable feature of remote workers, as it allows you to share the calendar with colleagues and avoid conflicts.

With that in mind, we recommend Google Calendar or Cal Friendly as your go-to calendar apps. They have hit all the key points above and they are one of the best shared calendar apps for remote teams.

2. Set up your calendar for success

You need to set up your calendar for success to get the most out of it, and that means customizing the settings and taking advantage of the features it offers. Here are some things to keep in mind when setting up your smartphone calendar:

  • Start by customizing notifications. While you want the calendar app to send you notifications of upcoming events, you don’t want to be bombarded with notifications all day, especially if they are not relevant at a particular moment.
  • You can also choose a specific notification sound for your calendar events. This way, you can easily distinguish between the calendar notification and other notifications on your phone to prioritize them as needed.
  • Consider setting up recurring events and reminders. This can be a huge time saver, especially if you have regular meetings or tasks that you need to complete weekly or monthly. Doing so means that you don’t have to worry about manually adding events to your calendar each time.
  • Choose a primary calendar if you have more than one because using multiple calendars can quickly become overwhelming.
  • If you often have events with similar details, you can create templates to save time when adding these events to your calendar.
  • Take advantage of the calendar app’s integration capabilities if you frequently use other productivity tools like to-do lists, note-taking, and project management apps. This way, you can create a smooth workflow and avoid switching between applications all the time.
  • Finally, you can use the notes feature in your calendar app to keep track of any additional information related to the event. This is a great way to keep all the details in one place, so you don’t have to struggle to find them when you need them.

3. Use the calendar app to stay organized

Having your smartphone calendar front and center in your productivity workflow is a great way to make sure you’re always aware of what’s on your dashboard. However, it also means that your calendar can quickly become cluttered if you don’t keep it organized.

To prevent this, you can set up categories to help you stay on top of your schedule. You can start by creating work and personal categories and then move from there. This will help you separate your work and personal life, which can be a lifesaver when you are trying to stay focused.

Plus, you can color-code your events to quickly see what’s on your schedule at a glance. This is especially useful if the colors you’ve chosen correspond to your different categories or let you know which tasks to prioritize.

4. Share your calendar with others

Another great way to use the Calendar app is to share it with others. This is useful if you need to coordinate schedules with colleagues or family members. This way, everyone can see your availability and schedule events accordingly.

Some calendar apps, like Google Calendar, allow you to share your schedule with anyone, so they can see when you’re free or busy. Once you set up the post, you will be able to add and edit events in the shared calendar to avoid scheduling conflicts.

5. Choose a suitable productivity system

Using your smartphone’s calendar app to manage your time is great, but you need proper strategies to get the most out of it. This means choosing a productivity system that works for you and then using your calendar app to support that system.

For example, after adding today’s tasks to your calendar, you’ll need to decide the best order to complete them. You can set up your to-do lists with the Eisenhower Matrix, which prioritizes tasks based on urgency and importance.

Once you determine the order of your tasks, you can add them to your calendar and schedule time blocks for each. Just be sure to leave some flexibility in your schedule in case something comes up.

To make it easier to access your calendar, you can add a widget to your home screen. This way, you can see upcoming events at a glance or limit the number of interactions with your screen, as you can just tap on the widget to open your calendar app. Fortunately, you can easily add widgets on Android and customize your iPhone with widgets.

The most popular calendar apps have a widget option that you can customize to display the information you want to see. For example, you can choose to show today’s tasks, reminders, or upcoming events.

Boost your productivity with your smartphone calendar app

Your smartphone calendar app is a powerful tool that can help you take your productivity to the next level. Using it in its full potential allows you to simplify your workflow, avoid scheduling conflicts, and keep all the details of your life in one place.

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